June 15-19, 2020 Project Management Training
Day 1
Topics
Introductions
Project Management
Work Breakdown Structure
Project Charter
Presentation: https://docs.google.com/presentation/d/1c9tBJS6sOxxX7RYzb2sJJYuuwKwexVY3vfd8GKaiTyY/edit?usp=sharing
Recording: https://us02web.zoom.us/rec/share/-O1NM-qq5FFOWJHAzEDbd44NEN7Aaaa81yYW_6FeyEu8sdVDcqWs-j-RgJdDk6Z9
Work Breakdown Structure
WBS examples
https://twitter.com/kcorazo/status/1266227633391452162
https://atlas.mindmup.com/2018/12/0d619cd0fde111e89c0cc1eace029691/univx_bootcamp_wbs/index.html
https://www.stakeholdermap.com/plan-project/example-work-breakdown-structures.html
Project Charter
A Guide for Crafting Project Charters
Project charter examples
/dgps/Project Charter (WIP)
https://app.jogl.io/project/285
Brown, A. S. (2005). The charter: selling your project. Paper presented at PMI® Global Congress 2005—North America, Toronto, Ontario, Canada. Newtown Square, PA: Project Management Institute.
Day 2
https://gyazo.com/3679c0e2532ce1840c04abaa48f418e6
Topics
Stakeholder analysis
Communications plan
Project HR
How do you sustain your motivation as PM?
Presentation: https://docs.google.com/presentation/d/1UmypN37N3dS0tL4OXP9LnV-RYzNWhjRurxeoCMLJLYA/edit?usp=sharing
Day 3
Topics
More communications management tips
Risk breakdown structure
Risk register
Quality checklists
Presentation: https://docs.google.com/presentation/d/1TsahOIBAgoXyfIuaLRfU0bfq5h5XC-Z2hed2YRDUsek/edit#slide=id.g890ab90f62_0_497
Last Day
Topics
How to use schedule presentations to manage team focus
How to select software for project task management
Project cost management
Project procurement management
How to use the PMBOK
How to create a project management plan
Presentation: https://docs.google.com/presentation/d/1JEKKC7gX41nKfI0p1ikhwUILq_tunkBN2EoNGe_zNUE/edit#slide=id.g8921fccee6_0_110
Guide questions for project management plans: https://drive.google.com/file/d/1Si2NnV3PMhNOIt1u-GwlQiKVlnJB9ehf/view?usp=sharing
PMP Certification details: https://www.pmi.org/certifications/types/project-management-pmp
Answers to: What are you hoping to solve with project management? (setting expectations)
"My biggest challenge with project management? Adopt and adapt the appropriate tools, methods, processes to streamline the work of numerous and diverse people in a constantly growing/moving community (not saying that 1 tool fits all, or there should be only one way of doing things) while not overloading anyone."
We will be introducing a number of tools, some of which may be useful in your situation. I'll also explain when to use them.
I'll write this post in the future: X project management tools and when to use them
Preview: https://twitter.com/kcorazo/status/1266227623958507520
"I hope that project management will help catalyze team efforts towards a project's ambitions, facilitate resource allocation while enabling the project to evolve in an agile manner with time and challenges it may face and facilitate empowering team members."
The project charter is the tool for this. Stakeholder management also covers this. This is also a part of project human resource management.
We will do hands-on with the project charter during the training and stakeholder management.
We will only touch a bit on motivation. I suggest watching the following TED talks:
Itay Talgam on leading like the great conductors
Dan Pink on the puzzle of motivation
I'll create the following posts in the future
A Guide for Crafting Project Charters
Preview: https://twitter.com/kcorazo/status/1266227643726180355
How to do project stakeholder analysis
How a project communications plan looks like and why it is useful
How to identify the skills you need for a project
Who: The A Method for Hiring (book summary)
"The client better to understand his own processes and procedures. Dependencies clearly to agree on before project starts."
Having a client sign a well crafted project charter is one tool.
The output of your communications plan should address this as well, especially if you see that misunderstanding is a risk for this particular client.
"I already run projects constantly, but I still find myself missing certain steps and checkpoints to spot issues and risks early. I'd like to get better at sequencing steps and knowing where to install checkpoints."
Risk identification, whose output is the Risk Breakdown Structure (RBS), is the tool we will use for identifying risks.
Risk response planning, whose output is the Risk Register, is a way to prioritize risks and schedule reviews based on priority.
Future posts:
How to create a Risk Breakdown Structure
How to plan risk response and manage risks using your Risk Register
"I’m hoping this project management training will give me (an introduction into) tools with which I can manage a group of people and the tasks they should be responsible for. Eg, the project team with which we’re applying for the funding already has at least 7 people involved, and my expectation is that that number will at least double. My personal strength is more in bringing people together than in staying on top of all the individual threads in a project, so I’m hoping that this training will give me some tools to keep the overview in a larger project like that."
The Work Breakdown Structure (WBS) helps in identifying tasks needed for the project. This will be the first tool we will use in the training.
Various tools will be introduced during the training for managing project tasks (eg, Trello, Asana, ClickUp, Monday), but the general principle is this: "Project time and task management is attention management." You use various schedule models (eg, calendars / bar charts / milestone diagrams for this).
Future posts:
Why the Work Breakdown Structure (WBS) is the best PM tool ever
Manage team attention instead of managing their tasks and time
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